Email Notes to OneNote with IFTTT

Abstract

Microsoft officially retired the me@onenote.com email feature on March 26, 2025. This service previously allowed users to forward emails directly into their OneNote notebooks by sending them to that address.

The decision to discontinue this feature was due to low usage and the availability of more integrated alternatives. Microsoft recommends using the “Send to OneNote” feature within Outlook, which allows users to send emails and meeting invitations directly to specific OneNote notebooks and sections.

Unfortunately, I am one of those “low usage” people. I relied quite heavily on the me@onenote.com email feature. Using the “Send to OneNote” feature within Outlook of course is not remotely the same thing and an attempt by Microsoft to force people to Outlook for email.

Fortunately, I found a very simple and easy solution: IFTTT

Disclaimer

This post is solely informative. Critically think before using any information presented. Learn from it but ultimately make your own decisions at your own risk.

Requirements

I did all of the work for this post using the following IFTTT Applets available as of May 7, 2025.

• “Forward important emails to OneNote”

Add and Configure IFTTT Applet

Login to IFTTT

Click the “Explore” button

Search for “Forward important emails to OneNote”. It is an IFTTT Applet that looks like this:

Figure 1 - IFTTT Applet

IFTTT Applet

Click “Connect” to get started with configuring this applet.

Figure 2 - IFTTT Connect Button

IFTTT Connect Button

Once it is connected, configure the OneNote part of the applet so a new note is created in the Notebook and Section you want. In the example below, New notes will be created in my “Process” notebook inside the “Collect” section.

Figure 3 - IFTTT OneNote Configuration

IFTTT OneNote Configuration

Once this is all done, send an email to “trigger@applet.ifttt.com” and emails will show up in OneNote.

Summary

Use IFTTT to fill in the gap with Microsoft ending support for me@onenote.com.

arch42 Stakeholders for Software

Abstract

arch42 has a section to document the stakeholders of the platform. Stakeholders have different roles and expectations when interacting with the platform’s architecture documentation. The purpose of this post to describe a few common roles and how they relate to each other.

Disclaimer

This post is solely informative. Critically think before using any information presented. Learn from it but ultimately make your own decisions at your own risk.

Requirements

A solution architect documenting the roles and expectations of stakeholders for the platform.

Roles

There are many people involved with the platform. Each person has a particular role and expectation with respect to the platform architecture and its documentation. People may have many roles. ChatGPT was initially prompted with “in software development if the analyst owns the what and the architect owns the how, what does the developer own?”. It was then prompted with the follow-ups “what does the tester own?” and “what does the user own?”. Responses were used to describe roles and expectations.

Owner. The owner is expected to provide the platform team decisions about (a) underlying business goals, (b) platform features and functional (business) requirements, and (c) platform architecture and non-functional (quality) requirements.

Analyst. The analyst is expected to provide the platform team with fully documented functional (business) requirements of the platform features in fulfillment of the underlying business goals. The analyst owns the “what” of the platform’s operation and maintains it in the architecture documentation.

Architect. The architect is expected to provide the platform team with fully documented non-functional (quality) requirements of the platform features in fulfillment of the underlying quality goals. The architect owns the “how” of the platform’s operation and maintains it in the architecture documentation.

Developer. The developer is expected to provide the platform team with an implementation of the platform in fulfillment of both the functional (business) and non-functional (quality) requirements specified by the analyst and architect respectively. The developer owns the “do” of the platform’s operation and references the architecture documentation.

Tester. The tester is expected to provide the platform team with quality assurance of the platform in fulfillment of both the functional (business) and non-functional (quality) requirements specified by the analyst and architect respectively. The tester owns the “validate” of the platform’s operation and references the architecture documentation.

User. The user is expected to provide the platform team with feedback on the platform. The user owns the “experience” of the platform’s operation with no direct use of the architecture documentation.

No list like this can be exhaustive, but, for most platforms this is a good list of roles to start with. Update the expectations or add new roles as appropriate for your platform.

Summary

That’s it, enjoy!

References

arc42 Documentation. (n.d.). https://docs.arc42.org/home/

ISO 25010. (n.d.). https://iso25000.com/index.php/en/iso-25000-standards/iso-25010

OpenAI. (2025). ChatGPT (Feb 04 version) [Large language model]. https://chatgpt.com/

arch42 Quality Goals for Software Architects

Abstract

arch42 has a section to document the quality goal decisions of your system or software product. arch42 references the ISO 25010. This a great standard reference for solution architects to focus on the non-functional requirements important to the stakeholders. The purpose of this post is to show the ISO 25010 standard characteristics and sub-characteristics.

Disclaimer

This post is solely informative. Critically think before using any information presented. Learn from it but ultimately make your own decisions at your own risk.

Requirements

A solution architect working with stakeholders to document the 3–5 most important quality goal characteristics for a system or software product.

ISO 25010

Visit ISO 25010 to read more about the characteristics and sub-characteristics for product quality. Table 1 provides a summary. In general, these are all of the “-ility” statements.

Table 1 - ISO 25010 Quality Characteristics

Functional Stability	Performance Efficiency	Compatibility	Interaction Capability	Reliability	Security	Maintainability	Flexibility	Safety
Functional Completeness Functional Correctness Funcational Appropriateness	Time Behavior Resource Utilization Capacity	Co-Existence Interoperability	Appropriateness Recognizability Learnability Operability User Error Protection User Engagement Inclusivity User Assistance Self-Descriptiveness	Faultlessness Availability Fault Tolerance Recoverability	Confidentiality Integrity Non-Repudiation Accountability Authenticity Resistance Compliance	Modularity Reusability Analysability Modifiability Testability	Adaptability Scalability Installability Replaceability	Operational Constraint Risk Identification Fail Safe Hazard Warning Safe Integration

When deciding the quality goals used to architect and evaluate the system or software product, they should be listed as both characteristics and sub-characteristics as shown in Table 1.

Summary

That’s it, enjoy!

References

arc42 Documentation. (n.d.). https://docs.arc42.org/home/

ISO 25010. (n.d.). https://iso25000.com/index.php/en/iso-25000-standards/iso-25010

Apache Derby Database Select-for-Update

Abstract

Select-for-update is an SQL feature which I used to use all the time, but it seems like it’s use has fallen out of favor. However, there are valid use cases for it.

My ferris-resiste project is an RSS to email system. The system keeps track of all RSS entries it encounters to prevent emailing duplicates. However, how long do you keep this history of RSS entries? RSS data isn’t 100% reliable, so the system has its own way of determining when to delete RSS entries. Each time an RSS entry is encountered, the date it’s encountered is saved in the database. If an RSS entry isn’t encountered, that date isn’t updated. Deleting RSS entries is then a simple query which use this last encountered date to delete entries older than 6 months. If the RSS feed hasn’t had that RSS entry for the past 6 months, it’s probably safe to assume the system will not encounter it again.

This is a perfect use case for a select-for-update SQL statement. The purpose of this post is to demonstrate how a select-for-update statement works for the Apache Derby database.

Disclaimer

This post is solely informative. Critically think before using any information presented. Learn from it but ultimately make your own decisions at your own risk.

Code

Listing 1 is Java code demonstrating select-for-update for Apache Derby.

Listing 1 - Java select for update code for Apache Derby

public Optional<RssHistory> find(String feedId, String entryId) {
  
  log.info(String.format("Find RSS entry history feedId=\"%s\", entryId=\"%s\"", feedId, entryId));
  
  Optional<RssHistory> retval
    = Optional.empty();

  StringBuilder sp = new StringBuilder();
  sp.append(" select ");
  sp.append("     feed_id, entry_id, published_on, last_found_on ");
  sp.append(" from ");
  sp.append("     rss_entry_history ");
  sp.append(" where ");
  sp.append("     feed_id=? ");
  sp.append("     and ");
  sp.append("     entry_id=? ");
  sp.append(" for update of ");
  sp.append("     last_found_on ");

  PreparedStatement stmt = null;
  ResultSet rs = null;
  try {
    stmt = conn.prepareUpdatableStatement(sp.toString());
    
    stmt.setString(1, feedId);
    stmt.setString(2, entryId);

    rs = stmt.executeQuery();
    if (rs.next()) {
      retval = Optional.of(
        new RssHistory(feedId, feedId, rs.getTimestamp("published_on").toInstant())
      );
      
      rs.updateDate(4, Date.valueOf(LocalDate.now()));
      rs.updateRow();
    }

  } catch (Throwable t) {
    throw new RuntimeException(
      String.format("Problem finding feed entry in history table feedId=\"%s\", entryId=\"%s\", sql=\"%s\""
        , feedId, entryId, sp.toString()
      ), t
    );
  } finally {
    conn.close(stmt, rs);
  }

  return retval;
}

Lines 17,18 These lines make this a select-for-update query. Line 18 specifies the last_found_on field is being updated.

Line 23 Uses the prepareUpdatableStatement() method to get a Statement object.

Line 34 Uses the updateDate() method to set the new value for the last_found_on field.

Line 35 Uses the updateRow() method to save the updated data to the database within the select-for-update and without having to execute a separate update statement.

Summary

That’s it. Pretty simple. I hope you enjoyed learning how to run a select-for-update SQL statement in Apache Derby.